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Reporting Compliance

Managing An Important Contractual Obligations


Reporting Compliance

The filing of timely reports is one of the biggest shortcomings of SBIR participants. If you want to distinguish yourself from the legions of other SBIR winners, there are two simple things you can do: submit quality reports, and submit them on time. Remember: contract research is about more than technical progress; it is also about managing R &D activities. Actions speak louder than words. The agency's perception of your firm's true potential, and (by inference) your prospects of becoming a commercial success, is largely determined by the quality and timeliness (or lack thereof) of your reports. Complying with the reporting requirements associated with your contract is arguably the single-most important thing you can do to significantly enhance your chances of winning another SBIR program (or other follow-on contract) with the same agency. It's easy and it's relatively inexpensive. Mainly, it requires that you diligently monitor (and enforce) reporting deadlines.

The following form has proved to be a useful aid for this purpose.



REPORTING COMPLIANCE

(Use One Sheet For Each Report Stipulated)


Project Title: _____________________________________________           Project Number: ______________

Project Leader: ___________________________          Principal Investigator:  __________________________

Funding Agency: ______________________________        Type (SBIR, BAA, etc.): _____________________

Contracting Agency: ___________________________       Contract No.: ______________________________

Contracting Officer:  ___________________________      Technical Monitor: ___________________________

Contract Type (Grant, FFP, etc.): __________________      Cost Shared? _______      (If yes, Amt.): _________

Start Date: _____________________      End Date: _____________________       Amount: ________________



REPORT SUMMARY

  Report                        Title/                                                     Contractor         Distribution
     No.                      Description                              Freq.          Format?              Control?              Author

 ______   ______________________________   _______   ____________    ____________   ____________


Distribution List:

                     Name                                                                 Organization                                            Copies

 ___________________________     ______________________________________________      _________

 ___________________________     ______________________________________________      _________

 ___________________________     ______________________________________________      _________

 ___________________________     ______________________________________________      _________

 ___________________________     ______________________________________________      _________

 ___________________________     ______________________________________________      _________



    No.                    Due Date                    Submit Date                                           Comment(s)

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

 ______     _________________     _________________       _______________________________________

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